Every NEC communication on one project, tracked from issue to reply. Compliant with cl.13, NEC3 and NEC4
Under both NEC3 ECS and NEC4 ECS, communications between the Contractor and the Subcontractor must be in a form which can be read, copied and recorded (cl.13.1), each about one matter only (cl.13.7), and replied to within the period for reply (cl.13.3). Most communications have contractual consequences if the period for reply is missed — deemed acceptance, deemed rejection, time-bars, lost entitlement. Cl.61.3 alone has an 8-week time-bar that can extinguish a subcontractor's right to a compensation event entirely, and NEC4 cl.61.4 strengthens it further.
Most subcontractors and main contractors run NEC communications out of email and a memory of which clause governs what. That works until it doesn't — until a CE quotation is sent and the period for reply lapses without anyone noticing, or an early warning is logged but the meeting is never scheduled, or a programme submission gets buried in an inbox and deemed acceptance is missed.
This toolkit gives you the spine of a compliant communications process. One Set-Up page enters project, parties and contract version (NEC3 or NEC4). The Communication Form auto-fills from there with a period-for-reply calculator that produces the reply-due date. The Reply Form cross-references the original. The Reference Table tells you which clause governs each of 22 communication types with NEC3 clause, NEC4 clause, who issues, period for reply, and the differences between the two versions. The Register tracks every communication on the project with conditional formatting flagging overdue replies in red, awaiting replies in amber, received replies in green.
